I. Purpose
The primary function of the
Audit Committee of the Board of Directors
(the “Board”) of Newport Bancorp,
Inc. (the “Company”) is to review:
the integrity of the financial reports and
other financial information provided by
the Company to any governmental body or
the public, including any certification,
report, opinion or review performed by the
Company’s independent auditor; the
Company’s compliance with legal and
regulatory requirements; the independent
auditor’s qualifications and independence;
the performance of the Company’s internal
audit functions, its independent auditors
and system of internal controls and disclosure
procedures regarding finance, accounting,
legal compliance and ethics that management
and the Board have established; the Company’s
auditing, accounting and financial reporting
processes generally; and the preparation
of information required by the Securities
and Exchange Commission rules to be included
in the Company’s annual proxy statement.
II. Organization
The Audit Committee will
be comprised of three or more directors,
as determined by the Board, each of whom
shall satisfy the definition of independent
director as defined in any qualitative listing
requirements for Nasdaq Stock Market, Inc.
issuers and any applicable Securities and
Exchange Commission rules and regulations.
All members of the Audit Committee must
be financially literate at time of appointment,
meaning they must have the ability to read
and understand fundamental financial statements,
including the Company’s balance sheet,
income statement and cash flow statement.
In addition, at least one member of the
Audit Committee shall have past employment
in finance or accounting, requisite professional
certification in accounting, or any other
comparable experience or background which
results in the individual’s financial
sophistication, including having been a
chief executive officer, chief financial
officer or other senior officer with oversight
responsibilities. The members of the Audit
Committee and the Chairperson of the Audit
Committee will be elected by the Board on
an annual basis.
III. Structure and
Meetings
The Audit Committee
shall meet four times per year, or more
frequently as circumstances may require.
A quorum of the Audit Committee shall be
declared when a majority of the appointed
members of the Audit Committee are in attendance.
The Committee Chairperson shall preside
at the meeting and, in consultation with
other members of the Audit Committee, will
set the frequency and length of each meeting
and the agenda of the items to be addressed
at each meeting. The Committee Chairperson
shall ensure that the agenda for each meeting
is circulated to each Audit Committee member
in advance of the Meeting.
IV. Goals and Responsibilities
In carrying out its responsibilities,
the Audit Committee believes its policies
and procedures should remain flexible in
order to best react to changing conditions
and to ensure to the directors and stockholders
that the corporate accounting and reporting
practices of the Company are in accordance
with all requirements and are of the highest
quality. To fulfill its responsibilities
and duties the Audit Committee shall:
- Provide an open avenue
of communication between management, the
independent auditor, internal audit department
and the Board.
- Meet with the independent
auditors and management at least quarterly
to review the Company’s financial
statements. In meetings attended by the
independent auditors or by regulatory
examiners, a portion of the meeting will
be reserved for the Audit Committee to
meet in closed session with these parties.
- Keep written minutes for
all meetings.
- Review with the independent
auditor and internal audit department
the work to be performed by each to assure
completeness of coverage, reduction of
redundant efforts and the effective use
of audit resources.
- Review all significant
risks or exposures to the Company found
during audits performed by the independent
auditor and internal audit department
and ensure that these items are discussed
with management. From these discussions,
assess and report to the Board regarding
how the findings should be addressed.
- Review recommendations
from the independent auditor and internal
auditing department regarding internal
controls and other matters relating to
the accounting policies and procedures
of the Company.
- Following each meeting
of the Audit Committee, the chairman of
the committee will submit a record of
the meeting to the Board including any
recommendations that the Committee may
deem appropriate.
- Ensure that the independent
auditor discusses with the Audit Committee
their judgments about the quality, not
just the acceptability, of the Company’s
accounting principles as applied in the
financial reports. The discussion should
include such issues as the clarity of
the Company’s financial disclosures
and degree of aggressiveness or conservatism
of the Company’s accounting principles
and underlying estimates and other significant
decisions made by management in preparing
the financial disclosures.
- Review the Company’s
audited annual financial statements and
the independent auditor’s opinion
regarding such financial statements, including
a review of the nature and extent of any
significant changes in accounting principles.
- Arrange for the independent
auditor to be available to the full Board
at least annually to discuss the results
of the annual audit and the audited financial
statements that are a part of the annual
report to stockholders.
- Review with management,
the independent auditor, internal audit
department and legal counsel, legal and
regulatory matters that may have a material
impact on the financial statements.
- Review with management
and the independent auditor all interim
financial reports filed pursuant to the
Securities Exchange Act of 1934.
- Generally discuss earnings
press releases and financial information
as well as earnings guidance provided
to analysts and rating agencies.
- Select the independent
auditor, considering independence and
effectiveness, and be ultimately responsible
for their compensation, retention and
oversight (including resolution of disagreements
between management and the auditor regarding
financial reporting) for the purpose of
preparing or issuing an audit report or
related work, and each such registered
public accounting firm shall report directly
to the audit committee. The Audit Committee
should confirm the independence of the
independent auditor by requiring them
to disclose in writing all relationships
that, in the auditor’s professional
judgment, may reasonably be thought to
bear on the ability to perform the audit
independently and objectively.
- Review the performance
of the independent auditor.
- Review the activities,
organizational structure and qualifications
of the internal audit department. The
Audit Committee should also review and
concur in the appointment, replacement,
reassignment, or dismissal of the manager
of the internal audit department.
- Have in place procedures
for (1) receiving, retaining and treating
complaints regarding accounting, internal
accounting controls, or auditing matters,
and (2) the confidential, anonymous submission
by employees of concerns regarding questionable
accounting or auditing matters.
- Approve, in advance, all
permissible non-audit services to be completed
by the independent auditor. Such approval
process will ensure that the independent
auditor does not provide any non-audit
services to the Company that are prohibited
by law or regulation.
- Set clear hiring policies
for hiring employees or former employees
of the independent auditors.
- The Audit Committee shall
review periodically, but no less frequently
than quarterly, a summary of the Company’s
transactions with directors and executive
officers of the Company and with firms
that employ directors, as well as any
other related person transactions, for
the purpose of recommending to the disinterested
members of the Board of Directors that
the transactions are fair, reasonable
and within Company policy and should be
ratified and approved. “Related
person” and “transaction”
shall have the meanings given to such
terms in Securities and Exchange Commission
Regulation S-K, Item 404, as amended from
time to time.
V. Performance Evaluation
and Disclosure Obligations
In addition to the responsibilities
presented above, the Audit Committee will
examine this Charter on an annual basis
to assure that it remains adequate to address
the responsibilities of the Audit Committee.
Further, the Audit Committee will disclose
in each annual proxy statement to its stockholders
whether it satisfied the responsibilities
during the prior year in compliance with
the Charter, and will disclose a copy of
the Charter once every three years either
in the annual report to stockholders or
proxy statement.
VI. Audit Committee
Resources
The Audit Committee
shall be authorized to retain independent
counsel and other advisors as it deems necessary
to carry out its duties. In connection therewith,
the Audit Committee shall be provided appropriate
funding, as determined by the Audit Committee,
for payment to such counsel and other advisors.
In addition, the Audit Committee shall be
provided funding for ordinary administrative
expenses of the Audit Committee.
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